Professional Conference Services, Inc.
In the vibrant international metropolis of Beijing and the fast-developing Beijing-Tianjin-Hebei Synergy Zone, all kinds of high-profile and large-scale conferences and activities are emerging. Whether they are important business summits, rigorous academic forums, grand corporate celebrations, or innovative product launches, they are all inseparable from the support of professional, efficient and meticulous conference services. HiZone, as a professional conference service provider that specializes in the Beijing market and radiates to Tianjin and Hebei regions, has been providing a wide range of conference services.conference companyrespond in singingConference services companyWe are committed to providing every client with customized and practical event solutions to ensure that every meeting and event is a success and leaves a lasting impression. We deeply understand that a successful event is not only the implementation of the process, but also the brand image, the effective transmission of information and the expansion of human resources. Therefore, it is important to choose an experienced, widely-resourced and highly-executedBeijing Conference CompanyHiZone is your reliable partner.
Diversified types of meetings and activities to meet your diverse needs
As an experienced Beijing conference service company, we are familiar with the operation mode and key elements of all kinds of conference activities, and can provide the most valuable solutions according to your specific goals and budget.
With years of industry experience and a professional service team, HiZone can accurately grasp the characteristics and needs of different types of activities and provide you with a wide range of conference and event planning and execution services. We are not only executors, but also co-creators of your event goals. The types of activities we serve mainly include:
Conferences and specialized forums
International and domestic large-scale industry summits, summit forums, academic seminars, professional and technical exchanges, etc.
Intra-company communication and motivational activities
Annual corporate meetings, employee recognition meetings, team building, internal training programs, dealer meetings and ordering meetings, etc.
Branding and marketing activities
Press conferences, new product launches and experiences, customer appreciation events, brand tours, roadshows, user community exchanges, media conferences and industry sponsorships.
Ceremonies and Observances
Opening ceremonies, anniversary celebrations, award ceremonies (of an external nature), project launching ceremonies, groundbreaking/inauguration ceremonies, important signing ceremonies, etc.
Social Banquets and Theme Nights
Various business receptions, high-end dinners, social gatherings, theme parties, customer hospitality banquets, etc.
Government and Public Affairs Conference
All kinds of working meetings, policy seminars, hearings, congresses, forums and public welfare activities organized by government agencies, industry associations, social organizations and institutions.
Conference service items
HiZone provides one-stop services covering every aspect of a conference event from conceptualization to perfect implementation. We integrate high-quality resources and remove all obstacles in event preparation and execution with professional perspective and refined management. Our core services include:
Creative Planning and Visual Design
◉ Core Concept Refinement: Understand the objectives of the event, and plan a unique and attractive event theme and process. ◉ Main visual and extension design: Create a main visual system that matches the event's tone and brand image, and extend it to all related materials to ensure visual unity and impact.
Stage construction and venue setup
◉ Venue survey and planning: recommend and coordinate the most suitable conference venues in Beijing and surrounding areas according to the scale, type and budget of the event, and carry out refined functional area planning. ◉ Stage and backdrop construction: Design and build a stage, backdrop, sign-in wall and other structures that are in line with the theme, safe and stable, and utilize innovative materials and processes to enhance the on-site effect. ◉ Venue atmosphere arrangement: overall space decoration, floral and green plant arrangement, lighting rendering, and theme elements embellishment to create an immersive event atmosphere. ◉ Booth/Exhibition Board/Exhibition Stand: Provide the design and construction of standard booths and special booths, as well as the design and production of all kinds of exhibition boards and exhibition stands and on-site arrangement services.
Conference equipment and technical support
◉ Audiovisual equipment integration: provide high-definition projector, LED screen, professional audio system, stage lighting, simultaneous interpretation equipment rental, installation, commissioning and on-site control services. ◉ Technical team to ensure: equipped with experienced technical engineers team, to provide full technical support and emergency plans to ensure the stable operation of equipment.
Professionals and Performing Arts Support
◉ Human Resource Allocation: Provide professional conference hosts, bilingual etiquette, models, volunteers, security personnel and so on. ◉ Performing arts program planning: according to the needs of the event, planning and arranging all kinds of exciting performances and interactive links, inviting famous artists or special performance team. ◉ Video recording and production: professional photographers, videographers team to follow the whole shooting, provide activities such as live photo, video clipping, post-editing, publicity film production services. ◉ Conference stenography services: provide high-level on-site stenography or webcast stenography to ensure that the content of the meeting is accurate and complete record.
Conference materials and design production
◉ Customized conference supplies: design and production of banners, flags, signs, welcome signs, invitations (electronic / physical), badges, table cards, sign-in book and other complete set of conference supplies. ◉ Printed and promotional materials: design and production of conference manuals, journals, brochures, posters, bags, customized notebooks, pens and so on. ◉ Gifts / souvenirs: according to the budget and demand, to provide gifts / souvenirs program recommendations, customized procurement and packaging services.
Conference management and logistics
◉ Guest reception and transportation: Provide thorough VIP reception program, arrange pick-up/drop-off service, coordinate transportation vehicles during the meeting. ◉ Catering and Accommodation Coordination: Assist in arranging conference meals and tea breaks, recommend and coordinate hotel accommodation. ◉ On-site process management: Develop a detailed implementation flow chart, on-site coordination of all parties to ensure that the activities are carried out smoothly according to plan.
Advantages of Conference Services
Deep local experience
Based in Beijing, we have a deep understanding of local venue resources, supplier system and policy environment, and can provide you with the most optimized resource allocation solutions. Meanwhile, our service capacity has been successfully extended to Tianjin and Hebei, and we are familiar with the characteristics of events in the Beijing-Tianjin-Hebei region.
Professional Service Team
Our team consists of senior event planners, designers, project managers and technical engineers with rich practical experience and a high degree of responsibility.
One-stop integration capability
We provide a full chain of services from pre-planning to post-execution, effectively simplifying the communication links and enhancing the efficiency of implementation, saving your valuable time and energy.
Excellent creative skills
We refuse to follow the rules, always pursue the combination of creativity and effectiveness, and strive to make each of your activities are full of highlights, distinctive.
Strict quality control
We have strict requirements for service quality, from material selection to on-site implementation, every detail is striving for perfection to ensure the high level of presentation of the event.
Customer first philosophy
We always put our customers' needs first, provide highly customized services, communicate proactively, respond quickly, and are committed to exceeding our customers' expectations.
