Every trust, our full commitment

Bringing your vision to life, showcasing your expectations

Professional Conference Service Company

In Beijing — a vibrant, international metropolis — and across the rapidly developing Beijing-Tianjin-Hebei region, high-profile and large-scale conferences and events are constantly taking place. From major business summits and rigorous academic forums to grand corporate celebrations and innovative product launches, every successful event relies on professional, efficient, and meticulous conference service support.HiZone, as a professional conference and event service company rooted in Beijing and extending its reach to Tianjin and Hebei, is dedicated to providing each client with customized, practical event solutions. We ensure that every meeting and every event is executed flawlessly, leaving a lasting impression on all participants.We deeply understand that a successful event is not merely about seamless execution—it is also about shaping brand image, delivering key messages effectively, and expanding valuable networks. That is why choosing an experienced, resourceful, and highly capable event service provider in Beijing is essential. HiZone is exactly the reliable partner you can trust to bring your vision to life and make every event a memorable success.

Diverse Conference and Event Types to Meet Your Varied Needs

As an experienced Beijing-based conference service company in China, we are well-versed in the operation models and key elements of various types of meetings and events. Based on your specific goals and budget, we provide the most valuable and effective solutions to ensure success.
With years of industry experience and a professional service team, HiZone precisely understands the characteristics and requirements of different event types. We offer comprehensive conference and event planning and execution services across a wide spectrum of formats. At HiZone, we are not merely executors — we are co-creators of your event objectives. The main types of events we serve include:

Major Conferences and Professional Forums

Large-scale international and domestic industry summits, high-level forums, academic seminars, and technical exchange meetings.

Corporate Communication and Motivation Events

Corporate annual meetings, employee recognition ceremonies, team-building activities, internal training programs, distributor conferences, and ordering meetings.

Brand Promotion and Marketing Events

Press conferences, new product launches and experience events, client appreciation events, brand roadshows and tours, promotional campaigns, user community gatherings, media communication meetings, and industry sponsorship events.

Celebrations and Commemorative Ceremonies

Grand opening ceremonies, anniversary celebrations, award ceremonies, project kick-off events, groundbreaking and unveiling ceremonies, and important signing ceremonies.

Social Banquets and Themed Gala Events

Corporate cocktail receptions, high-end banquets, networking or gala evenings, themed parties, and client hospitality dinners.

Government and Public Affairs Conferences

Working meetings, policy seminars, congresses, forums, and public welfare events organized by government bodies, industry associations, social organizations, and public institutions.

Conference Service Portfolio

HiZone provides comprehensive one-stop services that cover every stage of a conference or event—from conceptual planning to flawless execution. We integrate top-quality resources and apply professional insight with meticulous management to eliminate every obstacle in the preparation and implementation process. Our core service offerings include:

Stage Construction & Venue Setup

◉ Venue Inspection & Layout Planning: Based on event scale, type, and budget, recommend and coordinate the most suitable venues in Beijing and surrounding areas while executing detailed functional zoning. ◉ Stage & Backdrop Construction: Design and build themed, safe, and stable stages, backdrops, and check-in walls using innovative materials and techniques to enhance on-site presentation. ◉ Venue Ambience & Decoration: Provide spatial decoration, floral arrangements, lighting design, and thematic elements to create an immersive event atmosphere. ◉ Booth / Display / Exhibition Setup: Offer design and construction for standard and customized booths, as well as production and installation of display panels and stands.

Professional Personnel & Performance Support

◉ Human Resource Allocation: Supply professional hosts, bilingual ushers, models, volunteers, and security staff. ◉ Entertainment Program Planning: Plan and coordinate diverse performances and interactive sessions tailored to event needs, including celebrity appearances and specialty acts. ◉ Photo & Video Production: Professional photographers and videographers provide full coverage, live photo streaming, event highlight editing, post-production, and promotional video creation. ◉ Conference Transcription: Offer high-quality on-site or live-stream transcription services to ensure accurate and complete meeting documentation.

Conference Materials & Production

◉ Custom Conference Supplies: Design and produce comprehensive event materials including banners, flags, signage, welcome boards, invitations (digital & print), badges, table cards, and registration books. ◉ Printed & Promotional Materials: Create and print conference manuals, journals, brochures, posters, tote bags, customized notebooks, pens, and other branded items. ◉ Gifts & Souvenirs: Provide recommendations, design, procurement, and packaging services for customized gifts and souvenirs tailored to your budget and requirements.

Conference Management & Logistics Support

◉ Guest Reception & Transportation: Offer comprehensive VIP reception solutions, arrange airport/train transfers, and coordinate transportation throughout the event period. ◉ Catering & Accommodation Coordination: Assist with meal and tea break arrangements and coordinate suitable hotel accommodations. ◉ On-site Operations Management: Develop detailed execution schedules, oversee coordination among all on-site teams, and ensure smooth, timely event delivery according to plan.

Our Conference Service Advantages

Extensive Local Experience

Based in Beijing, HiZone has a deep understanding of local venue resources, supplier networks, and policy environments, enabling us to provide the most optimized resource allocation solutions for every event. Our service capabilities also extend successfully to Tianjin and Hebei, giving us comprehensive insight into the unique characteristics of events across the Beijing-Tianjin-Hebei region.

Professional Service Team

Our team is composed of experienced event planners, designers, project managers, and technical engineers—each with extensive hands-on experience and a strong sense of responsibility.

Comprehensive One-Stop Solutions

We deliver full-spectrum services that cover every stage from concept planning to on-site execution. This integrated approach simplifies communication, enhances efficiency, and saves you valuable time and resources.

Creative Excellence

We go beyond convention—blending creativity with practical execution to ensure every event stands out, impresses attendees, and achieves meaningful impact.

Rigorous Quality Control

At HiZone, we maintain the highest quality standards. From material selection to on-site execution, every detail is carefully managed to ensure professional results and an exceptional event experience.

Client-Centric Philosophy

Our clients always come first. We provide highly customized solutions, maintain open communication, and respond swiftly to every need—striving not only to meet but to exceed expectations.